Find out how to send a resume via email effectively! Tips on formatting, content, and strategies for getting feedback from recruiters.
What we’ll see in this article
How to send a resume via email?
In fact, we’ll have several topics, not just of how to email resume to companies.
We will also see how to send resumes via email, via whatsapp and other means.
You might think that it is really simple to know how to send a resume via email, right? It may not be that simple, but don’t worry, we are here to help you.
Sending a resume by email is really just sending an attachment by email or filling out some form, only it is not quite like that. In fact, that’s what virtually everyone does, but in your case, they did….
How to get an email to send a resume?
We must not forget that the basic item to send a resume by email is exactly to have the email for sending it.
Your email and also the company email.
Your email to send resume is simple and can be free, like GMAIL, there are several tutorials on how to do it in 2 minutes.
After that, you must have the email address of the company you want to send your resume to. In this case, you can call the company’s phone number and request it, as well as through their website or colleagues who work there.
How to find out the email address to send resumes?
There are some tips on how to find out the email address to send resume to the company. Let’s see below:
- You can search for the contact email address on the company’s website and ask for the email address of the recruitment and selection department.
- You can access the company’s social networks
- You can call the company
- You can ask friends who work at this company
What do you need to know when sending resumes?
Before we talk properly about what you need to know when sending resumes, I just want you to take care of something that can mess up this whole process: Your anxiety!
So it doesn’t matter so much what the reasons are, but that you can handle each phase smoothly.
It takes reassurance and creating a true email resume submission.
Has the resume been received by the company?
Knowing whether your resume has been received can ease the tension and anxiety that you have at least started the selection process for that company.
This sometimes depends more on the company sending an email or confirmation that they actually received it.
If your anxiety level is something, you can even try a contact, but simply receiving it through the channels determined by the company is usually correct.
How to know if the resume got to the right person?
Sometimes there is confusion as to whether the resume was sent to the right person or not.
This can happen through a referral that you receive from someone else, or even through the contact you get in some social network.
Knowing the correct contact and confirming that is a very good thing, because that is part of knowing how to email a resume successfully.
How do I know if I will have a job interview?
Being prepared for an interview and especially for the day and time of this interview is a must if you are to move on to the next phase of resume submission.
It is impossible to know if you will actually have a job interview, anyway, resume tracking can help at this point and bring that answer.
How do I know if I am called for an interview?
As mentioned above, knowing if you will be called for an interview is also very valuable, but this can be clarified when you submit your resume, and even the job profile text sometimes shows how candidates will be called.
How do I know if my resume was selected?
Sometimes you have difficulties receiving information by email or even calls, so you can’t know whether you have been selected for the job or not.
Knowing this is a must for you when sending out your resume, isn?t it?
Otherwise there would be no point in doing it…
Another tip is that you should try to understand the company’s contact forms and prepare to make yourself available.
Also, follow the tips in this article, as we will talk a lot about this subject.
How to know if the position is still open?
Sometimes we see and read about a vacancy but don’t know if it is still open.
For all these reasons, you need to send resume, but with follow-up, not just send for the sake of sending. In addition, it helps relieve your stress at this very important time!
How to keep track of your resume and how to send resumes should really be something simple, just like having a cover letter, however, nowadays it seems like something very far from our reality for numerous reasons.
Let’s look at several very interesting items below!
You must track your submissions
Professional follow-up after sending resume is something courteous can make you stand out in a positive way, showing the employer how interested you are in the job.
If you can get in touch with a person from the company, this can help your resume get a more detailed look. Here are some tips for the best way to follow up by phone or email.
How to track your resume
If you don’t receive a response from the hiring manager within two weeks of sending resume, it may be worth following up. Employers and recruiters generally prefer follow-up emails.
In this way, they have a record of correspondence and can respond at a convenient time.
If no email address is listed, try sending a paper letter or calling the company.
If no email address or phone number is listed, or if the posting indicates that you should not contact the employer, follow the instructions and wait (hopefully) to be heard.
How do I send a resume via cell phone?
How to send a PDF resume via cell phone? To send a resume via cell phone, it is important to follow a few simple steps:
- Generate the file in a PDF format, which is light and fast to read,
- Save this file to your cell phone or email for easy finding,
- You can create a list of email and whatsapp contacts,
- After creating the list, send it to all of them with a brief summary of what you want.
How to send a resume via whatsapp?
To send a resume via whatsapp really has no secret…or does it? Let’s look at some very important points for you.
- Send your resume only if requested. Do not send to any company number for sending.
- Send in PDF format because it is lighter.
- Send the PDF and then a brief text stating your name and the reason for sending your resume. Some people simply send their resume with no introduction. This is really very bad.
What to Put in the Resume Email?
What should I put on my resume to send it to companies? Let’s look at some fundamental items before we put the examples together.
Here is what you need to know about how to make it stand out from the crowd
A resume is an essential part of any job search. This helps potential employers see who you are as a candidate and gives them some hints as to why you would be a good fit for their company.
Start with an objective statement in the resume
An objective statement is one of the first things recruiters will read when reviewing your resume.
This is where you tell them what you want to do and how you plan to do it. You also need to make sure that your goal statement is clear and concise.
Include contact information in the resume
Be sure to include contact information such as email address, phone number, and mailing address.
If possible, include links to social media profiles so that potential employers can learn more about you.
Add keywords to the resume
You also need to make sure that your resume includes relevant keywords. This will help search engines find your resume when people type in certain terms.
To do this, use an online tool such as Google’s Keyword Planner.
It allows you to enter job title, location, and other criteria to see what words are being used by other people looking for jobs similar to yours.
Be specific about skills and experience on the resume
If you are looking for work, you probably want to focus on the skills that correspond to the position you are applying for.
However, you may not know exactly what these skills are.
This is why it is so important to be as specific as possible with your resume.
Include all skills directly related to the job you are applying for.
How to send resumes by e-mail in PDF format?
And how to send a resume by email? How can I turn my resume into a PDF?
When we talk about how to email resume, we talked about attaching the resume file to the email and sending it. Usually the file is in PDF or Docx, word format.
The most common, because it is lightweight and readable on virtually all cell phones and computers, is the PDF format.
To create an article in PDF format, you can read our article here: Online Resume Generator (Free).
After that, create a list of people and companies that you want to email. Some tips:
- You can get the contact details of these companies by calling them, by website, whatsapp, or via Linkedin,
- Send email to only 3 people at a time, if possible, put all 3 on hidden copy or send one by one, because even though it is a lot of work, you can be sure it won’t go to spam.
- Remember to make a brief summary of what you want and the goal. Simply sending your resume without a good message can send a very bad message about you.
- If possible, send another email after 7 days asking if they have received it and if there are any open positions for their qualifications.
What to write in the subject line when sending a resume?
A big question about what to insert is the “Subject” field of the email, is what should be put as text, however, we advise you to be honest and put what you really want. Here are some tips:
- About job openings
- Sending Resume for Analysis
- Job interview participation
These are just a few tips, but there are many more in this regard.
What to write in the resume email?
Many people don’t know, but it is possible to insert your name or some words into the email. But what to write in the email to send resumes. See the image below:
Can you notice that HBO Max is the text that appears before the subject in the inbox? There it would usually show your name or your email, however it is something that can be changed and favor you.
For example, you could insert:
- “Sales Professional”
- “Java Developer”
- “Sales position”
- “Waiter”
These are just a few ideas you could insert to get the recruiter’s attention. Knowing what to write in an email to send resumes is fundamental.
Do the tests and see what would draw the most attention in this case.
What to write in the message to send resumes by email?
what to write in a resume email? As we talked about above, whether by whatsapp, social media or email, you always need to send a message to send resume, because without it, the recruiter has no idea what that document means, failing to read it many times.
Example of text for sending resumes by e-mail
What to include in your resume? Let’s see below:
- “Enclosed is my resume. It will be a joy to be able to talk about it through an interview.”
- “I send my resume for the informed vacancy of “Vacancy_Name”. Count on me for whatever you need.”
- “I send my resume for position X, and right below my professional summary”
Send an email to follow up
When sending resumes, you should also send a follow-up email message , put the title of the position applied for and your name in the subject line, so that the hiring manager can quickly see what reference the email is to.
Start your email with a polite greeting, using the hiring manager’s name.
If you are not sure of the hiring manager’s gender, you can use first and last names. Your signature should include a business closing , after thanking the employer for their consideration.
Example of email resume tracking (text only)
Below is an example of a message via email that could be sent to the employer. See that you need to change the information to make it personalized to your case, and even put in your own words.
See below:
Subject: Position – Your First Name Last Name.
Dear / Ms. Last Name,
I had the privilege of submitting resumes earlier this month for the programmer position advertised in the Times Union. So far, I have not heard back from his office. I would like to acknowledge receipt of my application and reiterate my interest in the job.
I am very interested in working for company XYZ and believe that my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at ABC Company make me a strong fit for this position and company.
Please contact me if you need more of my materials. I look forward to hearing from you.
Thank you for your consideration.
Greetings,
Your First Name Last Name
Email
Phone Number
Examples of e-mail addresses to send resumes
For your better understanding, let’s put some examples of e mail to send resume, remembering to change the data to your own, don’t forget…
Subject: Position – Your First Name Last Name.
Dear / Ms. XXXX,
I was very happy to see the opportunity in your company for the position of XXXXXX.
I want to inform you that I have sent my resume and also that I have had a long experience in this area, working for 10 years as XXXXXXX, achieving various knowledge and certificates for my sector.
Thank you in advance for any feedback you can give me at this point.
Thank you for your consideration.
Greetings,
Your First Name Last Name
Email
Phone Number
This is another more formal model.
Subject: Position – Your First Name Last Name.
Hello Mr.
I have forwarded my resume to the company via email to xxx@xxx.com, however I have not yet received feedback on the status of the position.
Thank you in advance for any feedback you can give me at this point.
Thank you for your consideration.
Greetings,
Your First Name Last Name
Email
Phone Number
Write a cover letter
If you are writing a paper cover letter to accompany the hiring manager after submitting resume, follow the standard business letter format. Start with the hiring manager’s name, job title, and company address.
Be sure to include the date and start your letter with a professional greeting and the name of the hiring manager.
End your letter by expressing your gratitude, using an appropriate closing and including your signature and contact information.
Whether by email, whatsapp or on paper, it is essential to have a cover letter.
Sample resume cover letter (text only)
We will now look at just one example of a cover letter, but understand that it is essential for a job offer, even if it is just one more page in front of your resume. The template cover letter should be replaced with your own words and also your information of course.
See below:
Your First Name Last Name
Address
City, State Zip Code
E – mail
Phone Number
Meeting
First Name Last Name
Hiring Manager
ABC Company, Inc.
Av. Avenue Name
New York, NY 11111
Dear / Ms. Last Name,
I had the privilege of submitting resumes earlier this month for the programmer position advertised in the Times Union. So far, I have not heard back from his office. I would like to acknowledge receipt of my application and reiterate my interest in the job.
I am very interested in working for company XYZ and believe that my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at ABC Company make me a strong fit for this position and company.
Please contact me if you need more of my materials.
I can be reached at (555) 555-5555 or jdoe@abcd.com. I look forward to hearing from you.
I appreciate your time and consideration.
Sincerely,
Your signature (printed letter)
Your name
Phone call after submitting resume
When making a phone call after sending out resumes, try early or late in the day, because people are less likely to be in meetings.
Try calling once or twice before leaving a brief message with your name and the position you applied for.
Thank the employer for his consideration and say that you would be happy to clarify any information on your resume. Leave your phone number, so that it will be helpful to call you back.
If you reach the hiring manager, be brief and to the point. Tell them the name and position you have applied for; ask them to contact you if there is anything they would like you to clarify or any additional information they need.
Thank them for their time and consideration and politely ask if you can provide a phone number where they can contact you.
Examples of what to say
In your follow-up, it is important to be as courteous and professional as possible.
Any contact you have with the hiring manager can either increase or hinder your chances of moving forward in the hiring process after submitting a resume.
Let the employer know how interested you are in the position and how eager you are to meet for an interview.
Be sure to thank them for reviewing your resume and application materials. You can also ask questions about what to expect as the company moves toward a decision.
You may have the opportunity to add or clarify any information about qualifications that you would like to highlight or briefly share new information that adds to your application.
If you are applying for an out-of-town position and plan to visit the company’s location, mention the deadline and ask if it is possible to schedule an interview during your visit.
What questions can I ask in a job interview?
- What are the next steps in the recruitment process?
- Will all candidates be contacted?
- Do you need more information about my application?
- How many candidates will you interview?
- I am happy to report that I graduated with honors from XYZ school in May and look forward to meeting with you to share what I can offer your company.
- I wanted to let you know that my article about the implications of social media marketing for the millennial generation was recently published at the Federal University of Parana.
- I will travel to New York on May 15 and stay for a week, before our move in July, and would like to have the opportunity to meet with you.
Tips for making the call
When you have a contact person, here are some tips for what to say when you know how to follow up on your resume:
- Existem algumas chaves para acompanhar. First, always be polite and respect their time. If you call, ask if this time is good for them or if they would prefer you to call later. Whether by phone or email, do not contact employers more than twice unless they request it.
- Make it clear what you mean. You should highlight your enthusiasm for the position and show why you are a good candidate . It is not enough to ask employers if they have received your resume. Mention your specific skills or experiences that will help the organization.
- When discussing why you are the right person for the job , keep the focus on the employer and how they will benefit from hiring you. Can you help with a next expansion initiative? Do you have experience in a new service line that the company is entering? By demonstrating how you will help the company succeed, you can further distinguish yourself.
Job Site Tips
It is also important at this point, that you have some important tips from good job sites, and so we have separated a few for you:
- Job openings Sites in BH
- Job openings Sites in Curitiba
- Job openings Sites in São Paulo
- Job openings Sites in Rio de Janeiro
These job sites will help you a lot to send your resumes, because there are several human resources companies that have numerous vacancies from companies in industry, services, and commerce in these capitals. These are vacancies from well-known companies in the market and will be of great help to you in your search.
In addition, the human resources companies themselves can provide feedback on the selection processes to you, either through a call, whatsapp or by your email. These lists are worth checking out.
Employment Application Tips
Here is also a great article where you will learn at least 8 employment app for you
Having an HR app in your pocket will save you a lot of effort and time, as they provide messages and notifications of new openings as soon as they arrive at these services, helping you to send your resume with greater speed directly to these companies.
Well, we hope you enjoyed this article very much and hope you can share your experience with us.
Messages to send resume: Bonus
And now a surprise we made just for you! A bonus for you who are our reader and made it to the end of this article: messages to send resume.
This text to send resume by email can help you stand out in the crowd.
- My name is João and it is a pleasure to be able to send my resume attached. I have knowledge in the XXXX area and I am sure that in a possible interview, I will be able to show how capable I am to be part of this team.
- Good morning, my name is Maria, and even though I couldn’t find an opening in my sector on your website, I decided to send my resume because I really like the company’s brand and follow it on social networks. I would be happy to participate in an interview for the XXXXXXX area.
- I want to thank you for the opportunity to send my experience through my resume. I have developed several works in this area, which I really enjoy, and I am sure I can add a lot to what is being asked of me. I am available for a job interview. Thank you very much, John.
- Hello, I am at your disposal for an interview and I am sending you a cover letter summarizing my experience as well as my resume. I am at your disposal. Maria.
Conclusion
We hope you enjoyed this article on how to send resumes trough email; We have made it with great care so that you can be very successful in your career and search.